HEALTH AND SAFETY POLICY
(1) Policy Statement
Although the LA’s Health and Safety Policy is the over–arching document, this policy applies specifically to Girls in sport.
This policy covers program leaders, young people, visitors and other users of the premises. It aims to show how Girls in Sport and the programs Director discharge their duties under the Health and Safety at Work Act 1974.
Girls in Sports and its program director are committed to ensuring the Health and Safety of everybody involved in the program. We aim to:
Ensure that all reasonable steps are taken to ensure the health, safety and welfare of users of the premises and all participants of the program.
Signed……………………...... Signed……………………….
Program Director Girls in Sport
Dated………………………
(2) Roles and Responsibilities
Girls in Sports has ultimate control of the program. They will:
The Project Director is responsible for the day to day running of the program. They will:
Senior Management within Girls in Sport will support the Project director in their role. They will:
The facility Manager is responsible for day to day maintenance on facility grounds they will:
All Program leaders will:
In accordance with the program’s rules and procedures on discipline, young people will:
(3) Arrangements
Accidents and Incident Reporting
Administration of Medicines
Asbestos
Control of Hazardous Substances
Curriculum Safety
Electrical Testing
Fire Safety & Evacuation of the facility
First Aid Provision
Glass & Glazing
Housekeeping – Storage, cleaning & waste disposal
Jewellery
Lifts & Hoists
Manual Handling
Monitoring the Policy and results
Mobile Phone Policy
Risk Assessment
Slips Trips and Falls
Smoking
Stress at Work
Supervision of Young people
Violence within program
Water Quality/Temperature/Hygiene
Work Experience
(4) KPI Review
Key Performance Indicators
It is important that program managers can monitor the health and safety performance within the program in order to determine where progress is being made and where further actions and resources may be required.
The above performance indicators will be discussed termly at Health & Safety Inspection meetings.
(1) Policy Statement
Although the LA’s Health and Safety Policy is the over–arching document, this policy applies specifically to Girls in sport.
This policy covers program leaders, young people, visitors and other users of the premises. It aims to show how Girls in Sport and the programs Director discharge their duties under the Health and Safety at Work Act 1974.
Girls in Sports and its program director are committed to ensuring the Health and Safety of everybody involved in the program. We aim to:
Ensure that all reasonable steps are taken to ensure the health, safety and welfare of users of the premises and all participants of the program.
- Establish and maintain safe working procedures for program leaders and young people.
- To provide and maintain a safe facility and safe equipment for use in the program.
- Develop safety awareness, by appropriate training if necessary, amongst program leaders, young people and mentors.
- Formulate and implement effective procedures for use in the event of fire and other emergencies.
- Investigate accidents and take steps to prevent a re-occurrence.
Signed……………………...... Signed……………………….
Program Director Girls in Sport
Dated………………………
(2) Roles and Responsibilities
Girls in Sports has ultimate control of the program. They will:
- Decide policy.
- Give strategic guidance.
- Monitor and review health and safety issues.
- Ensure adequate resources for health and safety are available.
- Take steps to ensure plant, equipment and systems of work are safe.
- Ensure that the program provides adequate training, information, instruction, induction and supervision to enable everyone in the program to be safe.
- Maintain the premises in a condition that is safe and without significant risk.
- Provide a working environment that is safe and healthy.
- Provide adequate welfare facilities for program leaders and young people.
- In their critical friend role, maintain an interest in all the health and safety matters.
- Review and monitor the effectiveness of this policy.
The Project Director is responsible for the day to day running of the program. They will:
- Promote a positive, open health and safety culture within the project
- Report to Governors on key health and safety issues
- Seek advice from other organisations or professionals, such as the Health and Safety Executive, safety advisers etc. as and when necessary
- Ensure that all program leaders co-operate with the policy
- Devise and implement safety procedures
- Ensure that risk assessments are reviewed on an annual basis
- Ensure relevant program leaders have access to appropriate training
- Undertake all precautions to unsure facility is safe for program leaders and young people
Senior Management within Girls in Sport will support the Project director in their role. They will:
- Ensure risk assessments are accurate, suitable and reviewed
- Deal with any hazardous practices, equipment or building issues and report to the programs director if they remain unresolved
- Provide a good example giving guidance and supporting program leaders with health and safety issues Carry out a health and safety induction for all program leaders or mentors and keep records of that induction
- Keep up to date with new developments in Health and Safety issues within the program
- Carry out investigations into accidents and produce reports / statements for any civil or criminal action which may arise
- Ensure any contractors on site are competent in health and safety matters
The facility Manager is responsible for day to day maintenance on facility grounds they will:
- Ensure that any work that has health and safety implications is prioritised
- Report any concerns regarding unresolved hazards within the program to the senior management team immediately
- Ensure that all work under their control is undertaken in a safe manner
- Carry out checks of the grounds and building to spot any disrepair or other hazards such as broken glass etc.
- Ensure that all program managers, leaders and mentors are aware of safe working practices, especially regarding reporting of hazards, the use of hazardous substances and manual handling
- Carry out a fire alarm test in case of a fire
- Ensure all contractors are ‘inducted’ and shown the relevant risk assessments, asbestos records and are made aware of any fragile roofs or other hazards in the facility where they will be working
- Fully co-operate with health and safety arrangements during larger building projects
All Program leaders will:
- Read the Health and Safety Policy
- Comply with the program’s health and safety arrangements
- Take reasonable care of their own and other people’s health and safety
- Leaving facilities in a tidy and safe condition
- Follow safety instructions when using equipment
- Supervise young people and advise them on how to use equipment safely
- Report practices, equipment or physical conditions that may be hazardous to the program manager or program director
- Follow the accident reporting procedure (which is a separate document)
- Contribute to and highlight any gaps in the programs risk assessments
In accordance with the program’s rules and procedures on discipline, young people will:
- Follow safety and hygiene rules intended to protect the health and safety of themselves and others
- Follow safety instructions of program leaders or mentors, especially in an emergency
(3) Arrangements
Accidents and Incident Reporting
- You can report an accident via the online reporting facility, also known as the Incident Contact Centre. You can access forms and information on the Health and Safety Executive (HSE) website.
- You can find more information on the types of reportable incidents that must be reported by visiting the HSE website.
Administration of Medicines
- Medication is only administered to young people when the parental consent form has been completed
- The medicine will be administered by one nominated program leader for each young person and appropriate records kept
- Medicines are only administered during program times when they have been prescribed by a young person’s GP or other relevant medical professional
- Medicines will be kept in a safe place
- The only exceptions to this are asthma medication and ‘EpiPen’ (following discussion with parents) which may be kept in appropriate locations, out of the reach of other young people, as appropriate
Asbestos
- All program leaders have been made aware of the location of any asbestos in the facility
- All contractors must sign to say they have seen the register before starting work on site
Control of Hazardous Substances
- The use of hazardous substances within the program will be kept to a minimum at all times
- The facility Manager (with appropriate support from program managers) will complete a COSHH assessment for all hazardous substances used in the facility
- The associated procedures and control measures will be funded and enforced
Curriculum Safety
- Requirements for program leaders to undertake suitable (written) risk assessments prior to commencing hazardous activities, or when using specific equipment for program purposes
- Specification of program leaders qualification requirements to partake in physical activity with the young people
Electrical Testing
- All items of portable electrical equipment within the school are to be inspected and checked regularly
Fire Safety & Evacuation of the facility
- Fire exits have appropriate signage
- Plans showing exit routes are displayed by doors
- A fire drill is practiced and documented
- Evacuation times and any issues which arise are reported to Girls in Sport
- Fire extinguishers are checked to make sure they work
- A separate fire safety policy and risk assessment has been produced
First Aid Provision
- The program has carried out a first aid risk assessment to ascertain the required number of first aiders and the location / number of first aid kits
- Portable first aid kits are taken if program location changes
- If the risk assessment dictates that it is necessary, a qualified first aider will be present if program location changes
Glass & Glazing
- All glass in doors, side panels to be safety glass, all replacement glass to be of safety standard, assessment of facility can be undertaken to establish whether there are areas which are unsuitable for use by young people due to glass being of low standard
Housekeeping – Storage, cleaning & waste disposal
- Arrangements to ensure facility have sufficient and safe storage systems. That the facility is kept clean, to minimise accumulation of rubbish, arrangements for wet floor cleaning to minimise risks of slips
Jewellery
- Policy on young people wearing earrings and other jewellery as instructed to young people. Loosely warn jewellery and Earrings must be removed.
Lifts & Hoists
- All passenger lifts and hoists for disabled young people should be inspected by an engineer
- Lifting equipment not used to lift people is to be inspected regularly
Manual Handling
- Young people and program leaders must only lift equipment within their own individual capability
- Manual handling training will be provided for program managers, leaders or mentors including, if necessary how to lift young people safely
Monitoring the Policy and results
- Girls in Sport will carry out a health and safety inspection of the chosen facility to ensure it is safe for the young people and programs managers leaders, and mentors
Mobile Phone Policy
- No Mobiles phones policy. Pupils will hand in mobiles at the start of the day to be kept individual folders and handed back at the end of the day.
Risk Assessment
- The program maintains a comprehensive set of risk assessments that will cover all activities within the program
Slips Trips and Falls
- The potential for slips trips and falls within the program’s facility has been risk assessed and appropriate controls have been put in place
- This includes working procedures for mopping floors, absorbent floor mats near entrances and regular hazard spotting inspections
Smoking
- The program has a no-smoking policy for program leaders and young people.
Stress at Work
- Proactive - the Council’s templates for Stress Risk Assessment are used in order to identify how levels of stress (caused by work) amongst program leaders can be reduced
- Reactive – individuals who are identified to be suffering from excessive levels of stress (caused by work or personal issues) are supported in accordance with the programs welfare policies and, if necessary, by accessing the Employee Health and Wellbeing Service.
Supervision of Young people
- Sensible, safe behaviour will be promoted to young people by all program leaders
- Dangerous or risky behaviour displayed by young people will be addressed and dealt within the program’s rules
- Young people will be supervised all times to ensure safety of all young people
- Training
- All program leaders will need to undergo safeguarding and health and safety training prior to program Health and Safety training is fundamental
- Training needs may also be identified as part of a risk assessment process
Violence within program
- A risk assessment has been carried out for violence within the program - separate policies and procedures are in place
- Incidents of threatened or actual violence will be reported through the Incident Reporting process.
Water Quality/Temperature/Hygiene
- Arrangements are in place for ensuring water hygiene samples and checks take place within the facility
Work Experience
- Persons working in Girls in Sports facilities who are employed by other organisations are expected to follow Girls in Sport Health and Safety Policies, with regard to the safety of program leaders and, their own personal safety (and that of other parties such as the general public if appropriate) and their method of work. This responsibility will be included in contracts or working arrangements.
- Girls in Sport has partnered with reputable organisations, who specialise in work experience placements in secondary schools. Girls in Sports program leaders will visit young people at least once a week during work experience.
(4) KPI Review
Key Performance Indicators
It is important that program managers can monitor the health and safety performance within the program in order to determine where progress is being made and where further actions and resources may be required.
- Health and Safety Policy/Statement Reviewed
- All Risk Assessments reviewed
- No. of Accidents/Incidents (young people and program staff) - Analysed for trends;
- No. of Ill health cases due to work (e.g. stress or repetitive strain injury);
- No. of Safety Committee Meetings;
- No. of Safety Meetings with program staff;
- No. of Management Inspections;
- No. of Fire Evacuations completed- Including feedback;
- No. of Fire Alarms (Tests and False Alarms);
- No. of Safety Training courses identified/completed /recorded(who/when);
- Health and Safety Report Completed
The above performance indicators will be discussed termly at Health & Safety Inspection meetings.